Expectations and Responsibilities

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Are you part of a student organization looking to make your next event a success? Teaming up with CSI is a great way to get support, resources and guidance every step of the way. Learn what’s expected from everyone involved.Ìý

What CSI can provide

Depending on your event’s goals and what resources are available, CSI can help with things like the following.Ìý

  • Advice and support from a CSI staff member to help you plan, run and review your event or program.
  • Clear timelines for project management, event planning and regular check-ins to keep everything on track.
  • Help make and share marketing materials like posters, social media graphics and other ads.
  • Useful planning tools such as event day schedules, budget sheets, communication templates, space layouts, volunteer planning and post-event review forms.
  • If the budget allows, CSI might be able to cover some event costs, following university money rules.
  • If staff are free, they might be able to help out at the event itself.Ìý

What CSI cannot provide

CSI can’t promise a partnership or guarantee funding, resources or marketing help for every request. What’s possible depends on your project’s needs and what CSI and your organization have available.Ìý

CSI also can’t pay students in student organizations for goods or services. However, if you hire a professional for your event (even if they’re a student), they can be paid for their services. Equipment or items bought by CSI will stay with CSI and can’t be given to student organizations.Ìý

What student organizations are expected to provide

  • Make a real effort to work together with CSI staff to plan the event.
  • Keep in touch! Organization leaders should communicate clearly and regularly with CSI, other university departments and anyone else involved in the event.
  • Go to meetings with your assigned CSI staff, campus partners or other key contacts to plan and run the event.
  • Help get the word out about your event through posters, social media or by telling others.
  • Bring your own resources to the table—this might include your group’s equipment, funding from student boards or supplies from the CSI Resource Center.
  • Show up at the event as organizers or volunteers.
  • Take part in event assessment, which might mean filling out CSI’s feedback surveys after your event.
  • Join any post-event debriefs or surveys with your CSI staff contact to talk about how things went and how the collaboration worked.Ìý

If responsibilities aren't met

If your group doesn’t meet these expectations—or any other agreements you’ve made in writing with CSI—here’s what might happen:Ìý

  • Your organization could be removed as a collaborator, and CSI might go ahead with the event without you.
  • The event could be canceled or postponed, which could include losing your room reservation, vendors or performers, and your group might be charged fees or fines.
  • CSI may decide not to work with your group on future events.
  • Your group might be put on warning, probation or bad standing with CSI, following student organization rules and policies.Ìý

Besides the expectations above, both your group and CSI have to follow other university policies and rules when you work together, including but not limited to:Ìý