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Time Entry for Thanksgiving and Winter Break Holidays and Administrative Leave Days

¾«Æ·SMÔÚÏßӰƬ Campus Holiday & Winter Break Schedule

Chancellor Justin Schwartz has announced that ¾«Æ·SMÔÚÏßӰƬ is granting five days of paid administrative leave and three paid holidays over Winter Break.

The ¾«Æ·SMÔÚÏßӰƬ campus will be closed on the following dates:

  • Thanksgiving Break:
    • Thursday, Nov. 27 – Holiday
    • Friday, Nov. 28 – Holiday
  • Winter Break:
    • Wednesday, Dec. 24 – Administrative Leave
    • Thursday, Dec. 25 – Holiday
    • Friday, Dec. 26 – Holiday
    • Monday, Dec. 29 – Administrative Leave
    • Tuesday, Dec. 30 – Administrative Leave
    • Wednesday, Dec. 31 – Administrative Leave
    • Thursday, Jan. 1 – Holiday
    • Friday, Jan. 2 – Administrative Leave

Regular campus operations will resume on Monday, January 5, 2026.

AiM Time Entry Guidelines for Holiday Leave (Nov. 27, Nov. 28, Dec. 25, Dec. 26, Jan. 1)

  • If you did not work on these dates:
    • Enter your hours of leave using leave code HLDY in your timecard.
  • If you are overtime-eligible classified staff and worked on any of these dates, you may choose:  
    1. Holiday leave later (before June 30, 2026)
      • Use your normal time type (e.g. RGS, SHF) for the date you worked
      • When taking the hours of holiday leave later, use leave code FLHLDY and add a comment indicating the original holiday date (e.g. "December 25 holiday")
      • Coordinate with your supervisor to ensure proper scheduling and time entry.
    2. Premium Pay (1.5x regular base rate):
      • Use time type 2HW under your assigned work order/phase.
    3. Comp Time (1.5x hours banked):
      • Use time type CTHLDY under your assigned work order/phase.
      • Coordinate with your supervisor to ensure proper scheduling and time entry.

AiM Time Entry Guidelines for Administrative Leave (Dec. 24, 29, 30, 31; Jan. 2)

  • If you did not work on these dates:
    • Use leave code ADLV in AiM.
  • If you worked on any of these dates:
    • Use your normal time type (e.g., RGS, SHF) for the date worked.
    • Work with your supervisor to schedule your 8 hours of Administrative Leave on a future date (before June 30, 2026).
    • Coordinate with your supervisor to ensure proper scheduling and time entry.

MyLeave Instructions

  • Holiday leave will be automatically entered—no action needed.
  • Administrative leave must be manually entered. Enter your hours you took off on each administrative leave day and mark status as Administrative Leave.

Supervisors

  • Please verify that staff have entered the correct pay codes before approving timecards to avoid corrections.
  • For employees on 4/10, swing, or night shift schedules, confirm scheduled hours and holiday time off.

A complete list of university holidays is available on the central Human Resources website.

Questions? Contact your supervisor or reach out to Aliyah Vigil in I&R Human Resources at 303-735-0347 (office).